Mean Green Compliance: Faculty/Staff Information
Tips for Faculty and Staff
We appreciate the opportunity to provide you with a summary of some NCAA guidelines that apply to each of us in dealing with student-athletes. Although you do not reside in athletics, there are many times when you may work with student-athletes and there are certain restrictions on them that do not apply to the regular student. Violations of these policies can result in penalties against the student-athlete, the second party, the athletic department and the University of North Texas. Lack of knowledge is not a defendable position. We know that no one would intentionally break NCAA rules and it is our hope that this information will help avoid unintentional violations.
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Definition of an Institutional Staff Member
The unethical-conduct provisions set forth in Bylaw 10.1, applicable to institutional staff members, include any individual who performs work for the institution or the athletics department, even if the individual is a student at the institution (e.g., student manager, student trainer) and/or does not receive compensation from the institution for performing such services (e.g., volunteer coaches, undergraduate assistant coaches and graduate assistant coaches).
Unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member (e.g., coach, professor, tutor, teaching assistant, student manager, student trainer) may include, but is not limited to, the following:
a) Refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or the individual's institution;
b) Knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student-athlete;
c) Knowing involvement in offering or providing a prospective or an enrolled student-athlete an improper inducement or extra benefit or improper financial aid;
d) Knowingly furnishing the NCAA or the individual's institution false or misleading information concerning the individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation; or
e) Receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student-athlete and an agent, financial advisor or a representative of an agent or advisor (e.g., "runner").
Definition of an Extra Benefit
An extra benefit is any special arrangement by an institutional employee or a representative of the institution's athletics interests to provide a student- athlete or the student-athlete's relative or friend a benefit not expressly authorized by NCAA legislation. Receipt of a benefit by student-athletes or their relatives or friends is not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution's students or their relatives or friends or to a particular segment of the student body (e.g., foreign students, minority students) determined on a basis unrelated to athletics ability.
Impermissible Benefits to Student-Athletes
Typing papers or providing services such as tutoring at no cost or reduced rates
Purchasing meals at eating establishments or providing meals for student-athletes; however, an occasional meal may be provided at your home provided it is prepared there or catered in and has been approved by the Athletic Compliance department prior to the meal taking place
Completing course work on behalf of the student-athlete
Allowing the use of credit cards or long distance phone cards
Allowing the use of automobiles
Unauthorized financial aid or financial assistance with paying bills, tickets, tuition, etc.
Providing free housing or use of accommodations at no cost
Pay for employment at a rate inconsistent with work done or pay for work not actually done
Contacting or in-person contacts with prospective students for athletic recruitment unless requested and arranged by the Athletic Department
Providing gifts or cards for holidays, birthdays or other special occasions
These rules cover most situations but not all possible occurrences. If you have a situation you are not sure about, we encourage you to "ASK BEFORE YOU ACT" to protect yourself and the institution. Please feel free to contact the Athletic Compliance department at 940-369-8618 or 940-369-7507 for assistance.
We look forward to working with each and every one of you. GO MEAN GREEN!